Invoice data extraction for accountants — Xero, DATEV, QBO ZeroPaste

Review-first invoice data extraction is designed for accountants and bookkeepers who need to process invoices efficiently. The system allows users to drop, upload, or forward invoices via email, and then extracts relevant data with minimal manual review. Key features include supplier memory that learns patterns from previous invoices, an exceptions queue for invoices that require human judgment, duplicate checks, and anomaly detection. The tool is built to minimize review friction and is not intended to impersonate accounting software. It supports various intake methods, including email forwarding, bulk upload, and mobile capture through a camera or file upload. Export presets are available for popular accounting software such as DATEV, Xero, and QBO, as well as CSV format. Data extraction includes vendor information, invoice date, invoice number, totals, VAT, currency, and references. The system flags potential issues such as suspected duplicates, unusual totals, or missing VAT. ZeroPaste is hosted on EU servers, is GDPR-aware, and deletes original files within 24 hours. The Solo plan is priced at €29 per month. The tool is designed to simplify the invoice processing workflow, reducing the time spent on manual data entry and minimizing errors. It is particularly useful for those already using Xero, DATEV, or managing a shared inbox or multi-client workflow.